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Governance

ETHICS

Amarenco Procedure

Ethics at Amarenco

A Commitment to Integrity and Responsibility

At Amarenco, ethics is at the heart of our corporate culture. We are committed to fostering a work environment built on integrity, accountability, and ethical behavior. Every employee plays a crucial role in upholding these values, ensuring a culture of trust and mutual respect.

Strengthening Ethical Standards in 2024

This year, we have introduced enhanced policies to reinforce our ethical framework, covering key areas such as:

  • Anti-corruption – Zero tolerance for unethical practices.
  • Gifts and invitations – A mandatory registry for all gifts received or given by employees.
  • Conflicts of interest – Clear guidelines to ensure impartial decision-making.
  • Whistleblowing – Safe and confidential reporting mechanisms.
  • Lobbying and fair business practices – Transparency in all commercial engagements.

Here is an overview of the existing policies to secure our ethical commitments

Policies
Anti-Bribery and Corruption Policy New
Fair Business, Anti-Fraud and Money Laundering and Anti-Competitive Practices Policy New
Code of Ethics Existing
Conflict of Interest Policy New
Human Rights, Modern Slavery and Whistleblowing Policy New
Environmental, Social and QHSE policy Existing
Lobbying Policy Updated
Supplier and Subcontractor Code of Conduct Existing
Find here our code of ethics

Amarenco Ethics Committee

Our dedicated Ethics Committee oversees compliance and promotes ethical decision-making across the organisation. By adhering to these standards, we not only protect our reputation but also contribute to a sustainable and responsible business model.

At Amarenco, ethics is not just a policy, it’s a shared commitment that guides our actions every day.

What are its main missions ?

  • Responsible for developing , reviewing, and updating ethical policies, procedures and guidelines pertaining to ethical conduct, that govern the conduct of our employees and stakeholders.
  • Promotes ethical awareness.
  • Guidance for employees or external stakeholders on ethical dilemmas or concerns.
  • Oversee compliance related to ethics and integrity.
  • Establish processes for reporting and investigating ethical violations or misconduct, conduct periodic reviews, and audit or investigate whenever necessary.
  • Review at least once a year the Register for Gifts and Hospitality at least once a year.

Governance – the aim is to bring transparency and accountability

Appointed for 4 years by ExCom

Reports to ExCom and to Audit and ESG board Committee

Members : Managers from Regeneration, Human Ecology, and Finance

When to consult the Ethics Committee ?

  • Doubt on the application of a policy.
  • Doubt on or observed breach of a policy.
  • Transactions or contracts involving a relative of an employee.
  • Ownership of shares by an employee in a competitor or partner company.

The Committee listens to alerts internally, but also possible alerts coming from external stakeholders. We are willing to give everybody the opportunity to contact the Ethics Committee: listen@amarencogroup.com

What happens when someone reports through this email address ?

Handling of concerns: All emails will be received simultaneously by all members of the Ethics Committee. Concerns raised will be handled confidentially, professionally, and in accordance with the law.

Investigation: An impartial investigation will be conducted by the Ethics Committee.

Protection and non-retaliation: The company strictly prohibits retaliation against whistleblowers.

Anonymity: The whistleblowers can maintain their anonymity, reports should include detailed information about the alleged misconduct, including dates, times, and involved parties.

Confidentiality: All reports and investigations will be handled confidentiality.